Workday Financials @ Stevens
Overview
Stevens is expanding our Workday ecosystem to include Workday Financials. This addition will streamline financial processes and improve efficiency by connecting financial transactions directly to the same environment where Human Capital Management (HCM) and Student transactions occur.
Implementation Partner: Avaap USA, LLC
Vision Statement
Workday Financials is the next step in the Workday @ Stevens journey toward an integrated platform that provides a seamless, intuitive user experience for faculty, staff, and students. Self-service access to Workday Financials and the high-quality, real-time data it provides will promote closer collaboration among the academic and administrative areas of the institution. This addition to Stevens Workday ecosystem will support well-informed decisions that align with the Stevens 2032 Strategic Plan, namely the core values of “Collaboration and Innovation,” the strategic priorities of “Impact Through Research and Innovation” and “Connected Community,” as well as the strategic goal outlined under “Infrastructure and Sustainability”.
Project Timeline
Project Modules
Module | Function |
|---|---|
Financial Accounting | Foundation for all Workday Financial Management solutions |
Budgets | Houses budget data |
Assets | Accounts for all physical university assets and records GAAP depreciation |
Banking, Settlement, and Cash Management | Interfaces with banks to record receipts and payments |
Procurement | Provides purchasing requisitions and workflows |
Supplier Accounts | Handles all supplier payments (Accounts Payable) |
Grants Management | Provides a platform to manage components of an award, including: Award billing, Award contracts, Award proposals, Effort certification, indirect costs, Revenue recognition, Sponsor information |
Projects | Plan and track your work, integrated with Workday HCM and Financial Management |
Endowment Management | Processes endowment gifts, captures investment activities, and records income distributions |
Customer Accounts and Contracts | Provides a central invoicing system to enable timely revenue recognition of non-student billings |
Project Team
Executive Sponsors
Lou Mayer, Chief Financial Officer, Vice President for Finance and Treasurer | Division of Finance
Mike Parente, Interim Vice President for Information Technology and Chief Information Officer | Division of Information Technology
Steering Committee Members
Joe Cassidy, Associate Vice President for Finance | Division of Finance
Theresa Pascoe, Associate Vice President for Finance | Division of Finance
Jamie Houghtaling, Executive Director of Finance & Controller | Division of Finance
Marcin Ceglinski, Director of Financial Systems | Division of Finance
Steve Flanagan, Director for Workday Solutions | Division of Information Technology
Noelle Akins, Change Management Lead | Avaap
Project Managers & Functional Leads
Project Role | Team Member |
|---|---|
Project Manager (Finance) & FDM/Accounting Lead | Jamie Houghtaling |
Project Manager (IT) | Steve Flanagan |
Financial Systems Lead | Marcin Ceglinski |
Customer Account Lead | Ivy McGee |
Assets Lead, Projects Lead | Roger Moussallem |
Banking Lead | Melissa Gholston |
Grants (OSA) Lead | John Blandino |
Grants (OSP) Lead | Vanessa Blau |
Endowment Lead | Renata Siebor |
Procurement Lead | Diana Roman |
Supplier Accounts Lead | Abiola Ijalana |
Budget Lead | Irene Denisov |
Student Lead | Chee Chong |
HCM Lead | Jose Abad |
Payroll Lead | John Bisozio |
Testing Lead | Sunil Kumar |
Change Champion Network
The Change Champion Network is a cross-functional group of Stevens employees who connect the Workday Financials project with those across the institution who will use the new system. Change champions provide information and resources to help colleagues understand what is changing and why, share feedback with the project team, and support activities designed to prepare users to adopt the coming changes.
Coming late September 2024!
Frequently Asked Questions
Training & Support
Coming in 2024!
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Get support through our self help resources, contacting IT support or visiting TRAC.